Inventory Systems

Usage Log
New Session
Staff
— select staff —
Product
Hair Product Makeup Skincare
— select product —
Qty Out
1
Start Session
Closed Sessions
Product
Out
Ret.
Net
Keratin Serum
1
0.25
0.75
Color Base 07
2
0.5
1.5
1 Log usage
Staff log products used per session. Partial returns are calculated automatically — no manual math.
Deliveries
Replenishment Queue
Keratin Serum 250ml
0 / 10
Color Base 07
2 / 8
Thermal Brush #35
6 / 10
Create Purchase Order
PO Number
Auto: PO-000038
Delivery Date
04/08/2026
Product
Qty
Amount
Keratin Serum
10
₱1,000
Color Base 07
6
₱600
Subtotal ₱1,400.00
VAT (12%) ₱168.00
Total ₱1,568.00
Create PO
2 Replenish automatically
Usage data feeds the replenishment queue. The branch creates a PO from actual consumption — the distributor sees it live.
ABC Analysis
A items
2
77.3% of value
B items
0
0% of value
C items
1
22.7% of value
Product
Net Used
Value
Class
Thermal Brush #35
11
₱1,100
A
Face Base Deep 05
3
₱600
A
Thermal Brush #43
5
₱500
C
3 See what matters
ABC analysis shows which products drive the most value so the branch knows where to focus attention.
Usage log Replenishment queue Purchase order Sales order Delivery receipt GRN Invoice

Why fix it?

This salon was doing everything right. Or so it seemed.


For every client, they logged what came in and out—color, treatments, sometimes multiple products in one service. Everything was recorded. At the end of the day, someone would total it. Half bottles needed a bit of math. Then it all went into a Google Sheet—finding the product, finding the date, entering the numbers.


They also counted stock regularly, and some days it didn’t add up. So they’d go back—logbook, sheet—back and forth, trying to find where it went off, fixing entries, rechecking totals. It took time, and even after fixing it, they weren’t sure.


They’d look at the shelf and think they had enough, then run out in the middle of a service. When it was time to order, no one could say what the actual stock was.

So we centralized it.



Now they log usage once, right after the service, and the math is handled automatically. That same data updates their stock and prepares the order. When they need to replenish, it’s based on what was actually used, and that same record carries through to the delivery receipt and invoice.

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Tell us your setup.

How many locations are you managing, and how are you tracking stock today? From that, we can map how your numbers move, and show you what it looks like when everything comes from the same place, without starting over.


The build is a one-time fee. The annual plan is priced per branch, so it stays proportional to your operation.


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